Administrative Assistant (L68 – Art.1 o Art.18) (BW Papersystems)
BW Papersystems
Lodi, Italy
2 gg fa

Division Information

BW Papersystems, part of Barry-Wehmiller, combines extremely strong brands, innovative technologies and long-standing global experience in the corrugating and finishing, sheeting and packaging, and stationery, book-

binding and security-documents industries. BW Papersystems brings together 10 brands BW Bielomatik (BWB), BWP Zerand, Curioni, JAG SYNCHRO, Kugler-

Womako, MarquipWardUnited (MWU), SHM, VortX, WillPemcoBielomatik (WPB) and Wrapmatic that synthesize manufacturing in the paper process industries.

We offer market-leading technology for full corrugators in a variety of configurations, rugged rotary die cutters and flexo folder gluers, as well as starch-

mixing systems. Customers rely on us for folio-size, cut-size and digital-size sheeting and packaging of paper, board and other materials.

In addition, BW Papersystems’ portfolio includes stationery, passport production and specialized paper-converting applications, as well as book-

on-demand binding lines, digital print finishing and RFID processing technology. For more, go to

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-

converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-

Wehmiller has become a $3 billion organization with more than 11,000 team members united by a common belief : to use the power of business to build a better world.

For more, go to and visit our CEO Bob Chapman’s blog at

Job Summary

The candidate will work as part of the BW Papersystems Milano engineering team and will report directly to the Engineering Leader.

Machine documentation

Collecting and preparing machine documentation for each sold project as :

  • Spare parts manuals.
  • Maintenance and User manuals
  • Training manuals
  • Certifications.
  • Working together with internal and external resources to get the above documents before machine shipping.
  • Tracking document preparation schedule.
  • Planning and budgeting to update documentation according machine developments.
  • Administration :

  • Weekly check and posting of engineering hours in Paperless
  • Weekly elaboration of excel reports to get engineering hours divided in category.
  • Weekly posting of the category data in an excel file online (English)
  • Monthly soliciting of external support to get data in time.
  • Monthly filling of excel file for R&D projects with internal excel reports and with external report.
  • Monthly approval of External support reports and invoicing check.
  • Monthly alignment of R&D values by projects with accounting.
  • Monthly filling of R&D forecast on excel file on line (English)
  • Weekly approval of engineering clocking errors
  • Weekly approval of engineering extra hours
  • Weekly approval of PAR and Vacations for engineering
  • Weekly approval of engineering expenses (English)
  • Engineering members traveling arrangement.
  • Requirements

  • High School Diploma o Bachelor
  • Experience with, MRP / ERP systems and MS Office applications;
  • Good English
  • Administrative assistant must be excellent team players and work well independently. They must possess strong communication skills, as they report and deliver status reports to the supervisor.
  • Team member must have strong analytical abilities and work well under pressure.

  • Experience in role using similar concepts;
  • Specific knowledge : Must have concrete critical thinking skills.
  • Business Knowledge : General understanding of plant processes and practices.
  • Skills : good computer literacy, good written and verbal communications.
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