SOX Lead & PMO
Baxalta
Rome, Italy
4 gg fa

Job Description

Job Title : SOX Lead & PMO

Reports to (Job Title) : Finance Director

Department : Finance

Country : Italy (Rome)

Job purpose

  • Directs the design and implementation of the company system of Internal controls, assuring adherence to all group and local financial compliance programs and SOX.
  • Ensures constant monitoring of the internal control system effectiveness, with focus on processes with financial impact.
  • Leads the company’s Risk Management
  • Liaises with global / regional functions to ensure that procedures and operational flows in place are updated and in accordance with the group’s / local programs
  • Acts as Finance & Operations’ functional PMO, managing the ordinary & projects agenda, supporting the enterprise-level communication of Control-centered programs and deliverables, pursues buy-in at all levels, leads change management
  • Liaises with Ethics & Compliance, 231 Vigilance Body, other functions to enable consistency and efficiency across control programs
  • Major accountabilities

    SOX, SOD, Financial Compliance

    Coordinates company’s functions to comply with SOD, SOX and other requirements for the following processes with financial impact :

  • Financial Reporting & Accounting
  • Revenue & Receivables
  • Purchasing
  • Production and Inventory
  • Property Plan Equipment and Intangibles
  • Payroll
  • Company Level Controls
  • Supports Controlling Lead in leasing with Finance Service Centers in designing, assigning and monitoring relevant controls, securing accountability

    Ensures all relevant controls as defined under SOX and Accounting Manuals are identified, implemented, and remedied as necessary to ensure successful attestation of compliance for the year.

    Effectively work cross-departmentally to ensure corporate-wide compliance is achieved including manage, design, communicate, educate, implement, and make recommendations to develop and maintain the thorough and complete controls environment aligned with Company’s compliance strategy.

    Supports all functions for remediation of weaknesses and or issues when needed

    Provides training to control owners throughout the organization to ensure accurate self-assessment of Control Maturity Level status

    Coordinates and monitors activities concerning the quarterly SOX302, SOX404 Attestations sign-in and timely submissions.

    Manages Test phases and documentation according to Corporate Financial Controls Instructions, leads execution of the SOX Self-Assessment, Walkthrough, and Test of One as per SOX guidelines

  • designs Test plan
  • assures that testing phases are performed according to CFC requirements, guidelines and deadlines;
  • assures that a remediation plan is defined and completed
  • informs CEO, CFO and Heads of Function of Testing results, highlights deficiencies
  • assures that test results are reported / uploaded as per group processes
  • Contact point of Corporate Financial Control Office

    Timely reports to Global / Regional / Local management on status, gaps, remediations

    Work with external auditors on providing necessary information for their audit / review procedures relating to SOX and other control programs

    Coordinate activities in case of internal-audit

    Finance & Operations’ functional PMO

    Orchestrates the agenda in support to Finance Director, Controlling Lead, FBP Lead securing planning and project-management across interdependencies and resource allocation

    Support communication and escalation processes for success, failures, issues

    Advises on interdependencies on key non-Finance projects and initiatives

    Leads wide-scope business process re-engineering initiatives securing activities and controls appropriateness and efficiency

    POLICIES AND PROCEDURES

    Identifies and classifies Finance local policies, procedures, guidelines in accordance with controls matrix

    Monitor the diffusion / training programs on policies and procedures.

    Manage Non-Compliance notifications.

    Key counterparts

  • Finance Director; General Manager; Controlling Lead; Finance Service Centers; BU and Functional Units leaders; Country, Regional or Group Finance groups; E&C Head;
  • Key performance indicators / Measures of success

    Financial and Business Results :

  • Quarterly and Yearly compliance attestation with SOX sections 302 and 404
  • Timely identification, and remediation SOX / other Financial control weaknesses across organization, no overdue action items
  • Timely completion of all deliverables as defined by the Company’ Corporate Financial Controls (CFC) organization (i.e.
  • control self-assessments, walkthroughs, attestations, etc)

  • Completion rate for trainings
  • Effective change management
  • Robust Projects Management
  • Strategy / Market Focus :

  • timeliness of identification NFCM and SOX weaknesses, full support throughout the organization to assure remedy and successful quarterly and annual attestation
  • Operational Excellence :

  • Reliability, timeliness and accuracy
  • Accuracy of early-warning system and results
  • Process design and efficacy
  • Project management
  • People, Capabilities, and Management :

  • Interactions and best practice sharing within team
  • Cross-functional teamwork, Collaboration
  • Coordination of external advisors and auditors
  • Liaison with Group and Regional teams
  • Education :

  • University degree in economics, business, engineering or related field
  • Preferred Advanced degree / courses in business, economics, engineering or related field preferred
  • Excellent English
  • Experience :

  • 5-7 years finance operations experience (AP, AR, inventory, GL, reporting, sales, fixed assets), with proven technical knowledge of applying GAAP, IFRS
  • Significant (4+ years) first-hand working expertise of SOX and internal controls; experience as external auditor / Big 4 audit firms a plus
  • Proven project management skills, including management of cross-functional teams, communication, design, execution, testing, documentation
  • Strong written and oral communication skills, and ability to clearly present financial data in reports distributed to regional and global officers but also to non-Finance stakeholders
  • Supervisory experience and working closely with senior management
  • Excellent analytical ability
  • Strong plus : experience with complex company integrations
  • Technical skills

  • Internal controls, SOX proficiency
  • SAP in-depth working knowledge, implementation / roll-out experience a plus
  • Project Management common tools
  • Overall solid financial skills (budgeting and / or controlling, credit, financing and cash flow management, financial statements, ...)
  • Proficiency with MS Office
  • Soft skills

  • Intellectual curiosity
  • Proactivity and accountability
  • Communication ease
  • Balanced teamwork & assertiveness, builds Trust
  • Highest ethical standards
  • Initiative, drive, resilience
  • Possesses and demonstrates a mature sense of urgency, ownership, can-do attitude, and does whatever-it-takes to delivery results accurately and timely in a dynamic work environment with Integrity at heart
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