Org. Setting and Reporting The United Nations Global Service Centre (UNGSC) provides critical logistics, geospatial information and telecommunications technologies services and training to all Peacekeeping and Special Political Missions around the world.
The Programme Management Assistant is located in the Occupational Safety and Health (OSH) Cell / Unit within the Central Service, United Nations Global Service Centre (Brindisi, Italy), Department of Operational Support (DOS).
He / she reports directly to the Head of the OSH Cell / Unit. Responsibilities Within the limits of delegated authority, the Programme Management Assistant may be responsible for the following duties :
monitors status of programme / project proposals and receipt of relevant documentation for review and approval.
identifies inconsistencies; distributes project documents to relevant parties upon approval.
propose adjustments as necessary; prepares
reports and ensures that outputs / services are properly categorized.
ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify and resolve a range of issues / problems and to work well with figures, undertake basic research and gather information from standard sources.
remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
demonstrates openness in sharing information and keeping people informed.
shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Education High school diploma or equivalent is required.
Board certification in OSH with specific focus on Safety, or an OSH International diploma from a recognized entity (e.g.
NEBOSH International Diploma), is desirable. Work Experience At least seven (07) years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.
Experience with a specialized OSH Team in the United Nations or within a multinational organization is desirable.
Experience within the field of safety, health or security administrative programme support services is desirable.
Experience in incident reporting and management of dedicated data base is desirable.
Experience in statistical analysis using specialized software is desirable.
Experience in implementing and auditing OSH Management Systems i.e. OHSAS 18001 or ISO 45001 and Integrated HSE management systems or equivalent is desirable.
Experience in the preparation of key OSH management documentation and use of the appropriate techniques (Inspection, Accident Investigation, Auditing) is desirable.
Experience in the administration of OSH tasks and training courses for different geographical offices / locations is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Working knowledge of French is desirable. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice Recruitment for this position is done on a local basis. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11 : 59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.