Executive Assistant to the Principal & Admissions

St. Mark School

Venice

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Description

Tasks include, but are not limited to assisting with the following :

Administrative :

ADLA paperwork including the school census, affidavit, etc.

Weekly Newsletters

Preparing presentations (state of the school, high school admissions guide, etc.)

Annual school events like Fall Festival, Auction, Graduation (awards, program, parent appreciation video)

Answer phones, assist walk ins in the office, help students with injuries, yard duties, general office secretary tasks

Financial Aid (paperwork, CEF applications, award decision-making)

Schedules (master calendar, teacher / student schedules, and principal’s calendar)

Substitute teachers (schedule and coordinate)

Coordinate outdoor education camps and other field trips

Update school website and school handbooks

Coordinate 8th grade high school admissions visits (student paperwork, transfer records, etc.)

Admissions :

Schedule, prepare and coordinate parent / student tours and entrance exams

Conduct pre-school outreach visits

Coordinate screening dates for incoming TK & K students

Correspondence letters

Organize New Parent Orientation Meetings and Student Shadow Days

Requirements

Bachelor’s Degree in English, Technology, Communications, or Marketing is highly desirable

3-5 years working in a Catholic School

A Catholic and in good standing with the Roman Catholic Church

A high level of discretion and confidentiality required

Microsoft Word, Excel, PowerPoint (or other presentation tools), Google Apps (Drive, Sheets, Presentation, etc.) and Adobe

Knowledge of FACTS Tuition Management System

Knowledge of Gradelink

A valid certification for Basic First Aid and CPR.

Occasional evening and weekend work required

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