Executive Assistant
General Electric Company
Rivalta di Torino, Italy
14 gg fa

About Us :

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive.

Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

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Role Summary :

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a Senior Executive Leader.

In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-

term planning. It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

Essential Responsibilities :

  • Providing administrative and organizational support including but not limited to :
  • Prioritize conflicting needs; handle matters expeditiously; proactively engage on and see projects through to successful completion within strict deadlines
  • Plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts
  • Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
  • Edit presentations, reports, spreadsheets, take meeting minutes, and support misc business reviews
  • Prepare, evaluate, and edit incoming and outgoing communications for multiple executive
  • Planning employee lunch and learns, trainings, etc
  • Direct business contacts to appropriate managers
  • Coordinate onsite and offsite business meeting and events
  • Manage conference / huddle rooms and common office area
  • Raising and receiving purchases orders
  • Providing administrative and organizational support including but not limited to :
  • Booking travel and managing expenses
  • Diary and meeting management
  • Organize all team and associated employee events and meetings
  • Raising and receiving purchases orders
  • Managing multiple projects and priorities and initiating follow up to ensure timely achievement of commitments
  • Creating presentations for internal use
  • Co-ordinating meeting schedules for global visitors or new starters
  • Assist with passport and visa requirements
  • Qualifications / Requirements :

  • Ability to maintain high level of integrity and confidentiality
  • Experience supporting executive level leadership
  • Ability to deal with ambiguity and work autonomously
  • Strong verbal and written communication skills and ability to draft clear and concise communications
  • Bachelor's degree required and a minimum of 5 years of administrative experience in a corporate environment supporting executives.
  • Excellent interpersonal skills, leadership skills and teamwork
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat and Social Media web platforms.
  • Fluent in use of GE online applications and systems including Skype, Yammer, GETRes, Concur, and interfacing with senior management and high profile external contacts
  • EU Work permit
  • Fluent in English and Italian
  • Desired Characteristics :

  • Ability to prioritize and demonstrate forward thinking
  • Strong organizational skills and exceptional attention to detail and accuracy
  • Ability to prioritize, anticipate needs and solve problems
  • Highly motivated, confident, able to work without direct supervision
  • Ability to perform under pressure and against tight deadlines
  • Superior customer service skills
  • Knowledge of GE policies / procedures
  • Proactively identifies and removes project obstacles or barriers on behalf of the team
  • Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices
  • Influences and energizes others toward the common vision and goal. Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks
  • Understand key cross-functional concepts that impact the organization; is aware of business priorities and organizational dynamics.
  • Applies policies, procedures and precedent to make timely, routine decisions of limited, clear choice.
  • Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate.
  • Locations : Italy; Rivalta di Torino

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