Job title : Transport Manager Company : EMIA Technip Location : Home Office Job summary : The Transport Manager (TM) personnel is responsible for executing all activity relevant to Transport on Projects, managing the Transport Service Orders and the Freight Forwarders (FF).
He / She is working in strict coordination with the Transport Estimating and Contract (TEC) for all the matter relevant to Project Procedure, Transport Service Order (TSO) implementation and revision and to cost monitoring.
Reporting lines and interactions : Hierarchically reports to : Transport Coordination Section Head (TC SH).Operationally reports to : TM reports to PPM.
Directly supervises (operationally) : Technip and / or Agency resource(s), if any. Key interactions (internally, externally) : Externally : Suppliers, Freight Forwarders, Clients, Marine Warranty Surveyor, Customs, Shipping Agencies, Port Authorities, and Insurer.
Internally : Project Team, Procurement, Engineering, Quality, Administration, Accounting, Construction, Insurance and Legal.
The role and responsibilities may include, but are not limited to : Transport Manager will :
coordinate the TC assigned to the project;
perform Transport Survey and prepare the relevant Report;
consolidate the Man hours Budget provided during PROPOSAL phase jointly with TC SH, monitoring the consumption of Man hours Budget vs the project completion;
assign the transport costs to the equipment / material to be shipped, jointly with TEC;
call KOMs in EMIA offices / Site with FF;
support Purchasing Department in the negotiation with suppliers and attend, if required, the KOM;
attend Quality Control Surveillance (QCS) / Transport meetings called by Project Procurement Manager (PPM) and update FF accordingly;
coordinating the transport activities by reviewing Supplier documents for transport and the loading plan, contacting the Supplier to coordinate the pick-
up operations, issuing the Shipping Release Note (SRN) , coordinating the FF and providing FF with all documentation needed for export-import operations;
regularly distribute and update FFs Shipping Notice to the involved parties;
update Transit Time and Transport Costs for each equipment and material;
prepare and update the Transport Schedule ;
prepare and update the Transport Summary.
monitor that the transport schedule is in accordance with the timeframe agreed with FF for each different transport stage;
timely update the Site staff with ETA in order to allow Site activities optimization;
define methods and means of transportation to be adopted by FF;
request FF to nominate conventional vessels, proceeding with the relevant irreversible binding confirmation towards FF;
highlight any assessed deviation from transport strategy and / or Transport Service Order prices (change of means of transport, pick up points etc.
before transport execution to to TC SH and TEC SH;
identify and communicate to TC SH any potential shipments, not covered by the main Transport Service Order, to be assigned to a suitable FF;
process the FF invoices, verifying that they are in accordance with the authorized services ;
report to TC SH any deviations to the assigned Man hour Budget and notify the change to Project Team through PPM;
support to PPM for Insurance Claims;
issue project transport activities reporting on a monthly basis (including the Transport Cost Control Report ).
Must have : Technical diploma.
Minimum of 5 years of experience (in this field or similar).
Fluent English spoken.
Nice to have :
Experience working in forwarding agent area.
Other foreign language.